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We’ve planned hundreds of parties for our loyal friends over the years (from birthdays to wedding receptions to retirement parties to wakes – the full circle of life) and have learned quite a few tricks of the trade. The following is our step-by-step guide to help you plan the perfect party – including suggested quantities and product recommendations so that you can wow your guests without breaking the bank.
The old adage of white wine being more popular than red wine has changed. People today are drinking as much, if not more red wine at parties than white wine. Of course, you need to consider the time of day of the event, what food you’re serving and the climate of the party setting. I like to plan equal amounts of white & red wine, unless there is some significant factor that would skew the ratio i.e. a Sunday Brunch party or a warm weather, poolside affair. Mmm, sounds nice.
Stock up on plenty of ice. You'll need it for chilling bottles of wine or champagne as well as serving in drinks on the rocks. A good rule of thumb is to have 1 pound of ice per guest.
Have twice as many glasses on hand as guests.
Be prepared with an assortment of glass styles to cover the type of drinks you plan to serve. These include: good-quality wine glasses for wines (rent them if you have to); straight-sided highballs for tall drinks; tumblers for spirits and juices; and martini glasses.
Don't forget to stock up on mixers including: fruit juices (orange, grapefruit, cranberry & pineapple), club soda, tonic, ginger ale, cola, tomato juice & plenty of lemons and limes. You may need to add other items, depending on the types of cocktails that you choose to serve.
If you’re serving wine, uncork a few bottles of each offering in advance. It will not only save you time when your guests arrive, but help you to identify if any of the wine is “corked” or off. Decant the red wine, especially if its “big” and needs some time to open up.
Consider hiring a bartender to mix the drinks for your party. It will allow you more time to socialize with your guests. Many caterers also offer bartending services.
As party supplies go, bottled spirits will probably be your greatest expense (unless you raid the wine cellar). My advice is to buy the very best spirits that your budget will permit. Your guests will recognize & appreciate your effort.
Have coffee available for any guests that may need a little assistance at the end of the party. Also, the number of the local yellow cab. Friends don’t let friends drive drunk. Remember, you want all of your guests to make it home safe & sound.
How many drinks should I plan on serving at my party?
Every type of party that you host will have different drink requirements and consumption amounts. Themed parties will be more drink specific than others; day parties will vary from evening affairs. We have tried to provide some round numbers to use when planning. The following table assumes that you’re entertaining for 12 guests (including you & your date). If your guest list quantity varies, simply multiply or divide accordingly. Each column below represents the cumulative amount of drinks you should plan to pour for each event. For example, if you’re having a lunch party, you should plan on pouring 15 Cocktails or Glasses of Wine prior to Lunch and 15 Glasses of Wine with lunch.
Lunch Party,
Daytime Shower
15 Cocktails or Glasses of Wine pre-Lunch and
15 Glasses of Wine with lunch
Cocktail Party
20 Cocktails / Highballs and
20 Glasses of Wine (for the first 2 hours, then 15 Drinks per hour thereafter)
Dinner Party
20 Cocktails or Wine pre-dinner and
20 Glasses of Wine with dinner and
10 Liqueurs / Sherry after dinner
Remember, this stuff isn’t calculus and it shouldn’t feel like it.
Don’t forget that you’re planning something FUN. If you have a little left over, no big deal. Share it with your friends, your neighbors, have another party. Life should be this good. Cheers!
Your liquor stock really depends on what you plan to serve. Assuming that you’ll want to make the most commonly requested cocktails, this is a basic list. We suggest that you start with this lineup and add to your stock as necessary. 750 ml bottles will suffice, however if you want to save some money, consider 1 liter or 1.75 liter-sized bottles. SPORTSMAN’S Recommended brands are listed in Red for Classic selections and Blue for Splurge selections.
Bourbon
(Makers Mark / Blanton’s)
Brandy
(Maison Surrene Petite / Delamain XO)
Canadian Whiskey
(Crown Royal / Crown Royal Reserve)
Gin
(Tanqueray / Tanqueray Ten)
Rum
(Mount Gay Eclipse / Rhum
Barbancourt 5 Year Old)
Dark Rum
(Gosling’s / Zaya 12 Year Old)
Tequila
(Stock Silver, Reposado & Anejo, if
your budget allows)
Silver
(Milagro / Chinaco)
Reposado
(Milagro / Corzo)
Anejo
(Sauza Commemorativo /
Corazon Anejo)
Vodka
(Three Olives / Grey Goose)
Blended Scotch Whiskey
(Dewar's / Chivas Regal)
Single Malt Scotch Whisky
(Glenlivet / Macallan 12 Year Old)
Amaretto
(Lazzaroni / Lazzaroni)
Irish Cream
(Bailey’s / Bailey’s)
Orange Liqueur
(Grand Marnier / Extase XO)
Coffee Liqueur
(Kahlua / Kahlua)
Dry Vermouth
(Martini & Rossi / Noilly Prat)
Sweet Vermouth
(Martini & Rossi / Noilly Prat)
Triple Sec
(Hiram Walker / Marie Brizard)
Stocking mixers is like stocking your alcohol. It really depends on what you plan to serve. The list below will prepare you for most requested cocktails.
Orange Juice
Cranberry Juice
Pineapple Juice
Grapefruit Juice
Tomato Juice
Sweet & Sour Mix
Bloody Mary Mix
Angostura Bitters
Lime Juice
Grenadine
Simple Syrup
Worcestershire Sauce
Tabasco Sauce
Club soda
Tonic
Cola & Diet Cola
Ginger Ale
Half & Half
Mineral Water (Both still & sparkling)
Use fresh fruit for your garnishes. Again, it depends on what you plan to make, but this will prepare you for most cocktails. You can use your imagination and add fresh fruits, candies, sprinkles, or even tiny umbrellas to give your own touch to your concoctions.
Lemons
Limes
Oranges
Maraschino Cherries
Cocktail Onions
Spanish Olives
Coarse Salt
SPORTSMAN’S has a full compliment of the very best mixers & garnishes. Don’t see it? Just ask. Now shake it up Baby!
32ND STREET 602.955.WINE 3205 E. Camelback Rd
Phoenix, AZ 85018
SE Corner/32nd St
& Camelback
ARROWHEAD 623.572.WINE 6685 West Beardsley
Glendale, AZ 85308
Loop 101 & 67th Avenue
AZ WINE CENTRE 480.348.9040 15955 N. Dial Blvd.
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(Wine Storage Only)
SCOTTSDALE 480-948-0520
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